Repository (Self-Archiving) Policy

Journal of Midwifery (JOM) encourages responsible sharing of research outputs to maximize access and impact. This policy explains what versions of your manuscript you may deposit, where and how to deposit them, and the conditions that apply. It complements the Intellectual Property and Archiving policies.

1. Introduction

  • Self-archiving supports equitable access to midwifery scholarship and aligns with funder and institutional mandates.

  • JOM is open access; the Version of Record (VoR) on the journal site is the authoritative version.

2. Description

  • Versions

    • Preprint: the version first submitted to the journal (before peer review).

    • Author Accepted Manuscript (AAM): the version accepted after peer review but before journal copyediting/typesetting.

    • Version of Record (VoR): the final, formatted, published version on the JOM website.

  • Where to deposit: institutional repositories, funder repositories, reputable subject repositories, or general-purpose repositories that issue persistent identifiers (e.g., DOI/handle).

  • Licensing context: Unless otherwise stated on the article page, JOM articles are licensed CC BY-NC-SA 4.0. This affects how VoR and AAM may be shared (see Section 3).

3. Policy

3.1 What you may deposit

  • Preprint: Allowed at any time.

  • AAM: Allowed upon acceptance.

  • VoR: Allowed where the repository’s terms and your article’s license are compatible; must display the same license shown on the article page.

3.2 Embargo

  • No embargo applies to preprints, AAMs, or VoRs for open-access articles.

3.3 License and reuse terms

  • By default, articles carry CC BY-NC-SA 4.0. When depositing AAM or VoR, include this license statement and link to the license deed.

  • If your funder requires a different license (e.g., CC BY 4.0), JOM can accommodate when arranged at acceptance; the article page license governs reuse.

  • Third-party materials within the article may have separate permissions and are not overridden by the article license.

3.4 Required citation and links

Every deposited version must include:

  • Full citation of the published article (when available), including DOI.

  • A link to the Version of Record on the JOM website.

  • A clear version label (Preprint, Author Accepted Manuscript, or Version of Record).

  • The article’s license (e.g., “Licensed under CC BY-NC-SA 4.0”).

3.5 Preprints and double-blind review

  • JOM accepts submissions that have been posted as preprints.

  • To support double-blind review, avoid adding author-identifying updates to preprints during active review (e.g., “in review at JOM” with editor names). This is a request, not a barrier to submission.

3.6 Updates, corrections, and retractions

  • If your article is corrected, retracted, or replaced, update deposited versions to point readers to the official notice and VoR.

  • Do not alter the content of the VoR in repositories; instead, update metadata and links.

3.7 Data, code, and materials

  • Deposit data, code, and materials in trusted repositories with persistent identifiers and appropriate licenses (e.g., CC0 for data; MIT/Apache-2.0 for code) as described in the Data and Reproducibility policy.

  • The repository record should reference the article DOI and vice versa.

3.8 Theses, dissertations, and prior dissemination

  • Journal articles based on theses/dissertations may be published if they undergo substantive revision and meet JOM’s originality standards. Cite the thesis and ensure rights/permissions for any third-party content.

3.9 Machine-readable metadata

  • Include standard metadata (title, authors with ORCID where possible, affiliations, abstract, keywords, funders/grants, license, DOI, and version).

  • Enable OAI-PMH or comparable exposure if your repository supports it, to aid discovery and indexing.

3.10 Text and Data Mining (TDM)

  • Non-commercial TDM of deposited AAM/VoR is permitted under CC BY-NC-SA 4.0 with attribution and ShareAlike. Commercial TDM requires permission (see Intellectual Property policy).

4. Technicalities to Achieve and Materialise the Policies

For authors

  • At submission: disclose any existing preprint and provide the identifier/URL.

  • At acceptance: prepare the AAM with a front note:
    “This is the Author Accepted Manuscript of an article published by the Journal of Midwifery (JoM). The Version of Record is available at [DOI link]. Licensed under [license shown on article page].”

  • After publication: add the citation, DOI, license, and VoR link to all repository records (preprint/AAM/VoR). Ensure the repository license matches the article license.

For the editorial office

  • Verify that the license on the article page is machine-readable.

  • Encourage authors to register dataset/code DOIs and cross-link them in the article and repository entries.

For repositories/librarians

  • Preserve version labels; do not replace AAM with edited texts without provenance notes.

  • When notified of corrections or retractions, update records to point to the VoR and relevant notices.

Related and supporting policies

Contact

Repository/self-archiving queries: jom@med.unand.ac.id

Back to Publication Ethics main page: https://jom.fk.unand.ac.id/index.php/jom/ethics