Archiving Policy

Journal of Midwifery (JOM) preserves the scholarly record through community-standard preservation services and robust local continuity measures. The journal is archived by Portico and the PKP Preservation Network (PKP PN). Evidence of preservation is listed on the ISSN Portal record for JOM (ISSN 2598-3180): https://portal.issn.org/resource/ISSN/2598-3180

1. Objectives and scope

  • Ensure permanent, citable access to the Version of Record (VoR) and associated materials.

  • Safeguard content against platform failure, organizational change, or catastrophic events.

  • Align with open access, licensing, and correction/retraction policies to keep the record both durable and accurate.

2. Preservation services and evidence

  • Portico: Independent long-term preservation (dark archive with triggered access in case of loss of access on the journal site).

  • PKP PN (LOCKSS-based): Distributed preservation via participating libraries; enables recovery if the source becomes unavailable.

  • Public evidence: ISSN Portal entry confirming Portico and PKP PN archiving: https://portal.issn.org/resource/ISSN/2598-3180

3. Content preserved (what we deposit)

  • Article HTML/PDF Versions of Record, figures, tables, and supplementary files.

  • Issue and article metadata (titles, authors, affiliations, abstracts, references, DOIs, funding, license).

  • Corrections, expressions of concern, and retractions are preserved and linked to the affected articles.

4. Deposit frequency and triggers

  • Routine preservation deposits occur on a regular schedule aligned to publication (batch or rolling).

  • Corrections/retractions are included in subsequent deposits to keep preserved records synchronized.

  • Trigger events (e.g., prolonged platform outage) activate access mechanisms provided by the preservation networks.

5. Local backups and continuity

  • The editorial platform maintains regular online and offline backups of content and metadata.

  • Restore tests are performed periodically to confirm data integrity and recovery speed.

  • Business continuity plans cover editor transitions, domain/hosting changes, and disaster recovery.

6. Persistent identifiers and discoverability

  • Articles register DOIs; metadata are updated to reflect corrections/retractions.

  • Reference linking, ORCID integration (where provided), and indexing facilitate discovery and citation continuity.

7. Versioning and integrity

  • The Version of Record is preserved; any post-publication changes are documented via formal notices (corrections, expressions of concern, retractions) that are open access and permanently linked.

  • Notices are included in preservation deposits to maintain an auditable version history.

8. Data, code, and materials

  • Research data, code, and materials are not preserved through Portico/PKP PN by default. Authors must deposit these in trusted repositories with persistent identifiers and licenses, as stated in the Data and Reproducibility policy and the article’s Data Availability Statement.

9. Rights and access

  • Articles are open access on the JOM site under the license indicated on each article page (see Intellectual Property policy).

  • Preservation networks store content under terms that allow access restoration if the journal content becomes unavailable.

10. Takedown and legal restrictions

  • Rights or privacy concerns are managed per the Intellectual Property and Post-Publication policies.

  • In rare, legally required removals, a tombstone page explains the reason at a high level; preserved records will reflect any public notices.

11. Service changes

  • If preservation partners change, JOM will ensure uninterrupted coverage by equivalent services and update this policy and the ISSN Portal evidence as needed.

12. How readers can verify archiving

13. Technicalities to Achieve and Materialise the Policies

  • Before publication (editorial office): confirm DOI registration; verify license display; queue article packages (PDF/HTML/metadata/supplements) for the next Portico/PKP PN deposit.

  • After publication: include any corrections/retractions in the next deposit cycle; validate that preservation status is reflected in internal logs.

  • IT/Platform: maintain automated backups, perform restore drills, and monitor preservation plugin/jobs where applicable.

  • Authors: deposit data/code in trusted repositories with DOIs/handles; ensure the Data Availability Statement matches the repository records.

  • Readers/Librarians: use DOIs and the ISSN Portal record to locate preserved copies if the primary site is unavailable.

Related and supporting policies